How to Customize Your Gmail Email Signature in Three Minutes | TONIC SITE SHOP
Tonic Tips

How to Customize Your Gmail Email Signature in Three Minutes


If you’re not the kind of person who’s ever looked at an email signature and thought, “Damn, that’s sexy,” then, first of all, we may not be your people, and secondly… give me three minutes.

Here’s the story.

On Monday, Day 2030103 of quarantine, I really needed a win. My workday had primarily consisted of 19939 emails, and as someone solidly in the Not An Email Person demographic (can’t everyone just text me?), my sense of humanity was fading fast.

As I sent my 6578th email (hey, I’m a designer, not a mathematician) I gave it a quick once-over and our email signature caught my eye.

It looked like this:

It looked, in that moment, like sadness, failure, and despair. Like a chasm of missed opportunity; a vacuum of beauty, joy, and design.  

Like two dashes and a cry for help.

How to Level Up Your Email Signature

Suddenly, I was filled with the sense of purpose I’d been lacking for…. at least three hours. I had a problem to solve (How could we even call ourselves DESIGNERS with an email signature like this?! We should be ASHAMED!) and a course of action that would provide truly unimaginable value.*

(*Things I told myself as I procrastinated on other work and did this instead.)  

One iced Nespresso, more time both designing and agonizing than I’d like to admit, and a few Google searches for “How to Customize Your Gmail Signature Without Being a Genius or Paying One” later, I ended up with this:

How to Level Up Your Email Signature

Damn, that’s sexy. And kind of familiar, right? Like, where have we seen this before?

How to Level Up Your Email Signature

Oh, right.

But enough about our glow-up. Does your Gmail email signature need a drab-to-fab makeover? I’ve got a tutorial below, or if you prefer a personal walkthrough, you can watch the snappy 3-minute tutorial video I made for you HERE.

If you just want to swipe our template, you can do that below

But if not, it’s pretty simple to make your own. Go make your espresso and then proceed to:

Step One: Make Your Plan + Get Your Ish Together

What do you want to include in your email signature? Typically, a photo of you (and/or your logo), your brand statement (to remind the reader of what you do and who you do it for), social links, contact info, a link to your beautiful TONIC website, and bonus — something you want people to DO. A link to a freebie, an opt-in, your blog, a place to submit reviews, maybe? It can be as simple or sexy as you want. Just get those things together. Here’s an example from our good pal Todd, CEO of SHOWIT. (Hi, Todd!)

How to Level Up Your Email Signature

Step Two: Create a New Google Doc + Make a Table

First, create a Google Doc. Then name it something really professional, like, “Make Email Sexy Again.” (Reminder: I’ve made you an example template, so you can also just copy and paste that into a new doc if you prefer!)

Step Three: Set Your Table (Ha.)

In your new doc, go to Insert > Table > and select 2 x 1. This will give you a two-column signature with one row — image on the left, content on the right. You can always add more rows below if you need more space for content below your image.

How to Level Up Your Email Signature

Then you’ll want to add your photo using the handy little image-adder (technical term). Click the left-hand column you’ve just made and go back to INSERT, but this time hit IMAGE. Upload whatever image of yourself you’d like to use… most people use round ones, but I ran out of patience cropping round images of us, so here we are. GIFs can be super fun, too. (I guess we’re not super fun?)

How to Level Up Your Email Signature

Now you can play with adding your content and formatting the right-hand side of your signature. You can use any Google Font accessible in the font dropdown menu and change the colors of any text and links, but just know that on mobile, your fancy fonts MIGHT revert to default web fonts, so you’ll want to test email yourself to make sure you’re happy with how it looks!

Use our old friend the INSERT button to add social media images or buttons in your brand colors if you want! Here’s a simple sample of what you might end up with:

How to Level Up Your Email Signature

Lastly, let’s get rid of the table borders and let this baby breathe. Simply right-click anywhere inside the table and when the menu pops up, choose Table Properties. In that dialog box, change table border from 1pt to 0pt.

Step Four. Copy & Paste (Told you this was easy.)

Select your pretty new signature and right-click, then select COPY or hit command + C. In a new window, head over to your Gmail email account and click the gear button in the top right corner. Scroll down to the signature section and PASTE it into the “Signature” field in Gmail. It’ll look something like this:

How to Level Up Your Email Signature

Step Five: Test, Email, Celebrate

Email yourself and check your sexy new signature on both mobile and desktop + reformat until you’re happy with it. (Just… don’t ask how many emails I sent to myself. I’m not normal.) Then, EMAIL US and show us what you made.

Celebrate by making this amazing cocktail… remember, no matter what time it is, it’s quarantine o’clock somewhere. And after all, you’ve just created UNIMAGINABLE value for your business. 😉

(You the kind of person who just scrolls to the bottom? We get it.)

Do not delte - Ryan
Do not delte - Ryan

Ready for a little TONIC in your inbox? We send occasional, moderately witty emails with exclusive deals, design tips, recent blog favorites, cocktail recipes, and more.

Friends Don't Let Friends Get Boring Emails


Get on the VIP List

featured post

The Best Showit Templates for Coaches

If you’re a business coach looking into getting a Showit website, you’re in the right spot. Here at Tonic Site Shop, we create beautiful Showit templates for coaches, photographers, and other creative professionals.

learn more

featured post

Why a Big-Name Designer Chose a TONIC Template Instead of Designing Her Website from Scratch

Meet Emmy - a skilled designer, inspiring educator, and imaginative creative whose talent and passion have led her to dream clients and brands. She’s passionate about “bringing visual life to the art of storytelling,” and this vision has truly come to life in her design work. And her work is STUNNING.

learn more

featured posts

She Almost Walked Away From Her Company. How a TONIC Template Turned Burnout Into Reignited Passion.

Elena is the brains (and beauty) behind Modern Market, a marketplace for creative entrepreneurs, providing content and resources that are ready to go for brands, so they can easily personalize it to their passion, purpose, and style and start connecting with their ideal clients right away. 

learn more

So, you need a website. Your current choices are: a ) a boring, big box template that does nothing to showcase your particular brand of awesome, and that you’d need to be some sort of code wizard to change, or b ) plunking down your life savings and your firstborn to hire a designer and a cranky developer, who will spend months and months of precious time cranking out something arguably “custom” you may or may not love in the end.

We’ve redefined the website template. And not only what it can be, but how it can look, what it can do, and what it can do for your brand.


Right? Nope. Enter option c ) Tonic Site Shop. Throw out everything you know about templates: these are cocktail-inspired, completely customizable websites designed for the kind of people that give a damn. Simply select your “cocktail,” download, customize anything −ANYTHING− you want, go live, grab the champagne and wait for the compliments ( and clients ) to roll in. They’re designer-made, and tailored just for you. Your old website is already jealous. 

What's Your Brand Cocktail?


take the quiz! (it only takes 60 seconds)

Find out the secret ingredients in your shaker, and what sets you apart from everyone else on the (top) shelf... Plus, get our specific strategies to ensure your ideal clients pick you off the menu every time.

what's your brand cocktail?

“If you know your website isn't as good as it SHOULD be and you're riding the struggle bus trying to figure out how everyone else seems to have gorgeous websites, buy a TONIC site. It's time you look just as good (if not better) than others in your industry and stand out in a way that's unique to you.”


- Jenna Kutcher

“If I could go back in time, I would purchase a Tonic site much earlier in my career. The high end feel of the template site combined with Jen and Jeff's creative direction and advice, instantly brought my work and brand to the next level. It allowed me to increase my prices and reach my dream client!”


- Annamarie Akins

“The creative geniuses behind Tonic Site Shop are the only people we trusted to help us build our brand, and you can trust their sites to build yours, too. 


 - Amy & Jordan Demos

“To think that something like this exists purely from the heart of helping small businesses fly and have access to this level of branding that was once reserved for only the most established and top of the top of the market…I just think this is going to change everything.”


- Mary Marantz

“If there is ONE thing in your business worth investing in (even more than your camera and lenses) it is your brand. TONIC is the only resource I recommend if you want to get it done right.” 


 - Ben Hartley

“Tonic is the PERFECT resource for anyone needing a quick and simple way to get an incredible, flawlessly designed website.”


- Hope Taylor

“Being able to create a creative, editorial, and professional website with TONIC has taken our brand to higher levels - more inquiries and bookings with our ideal clients! Cheers, indeed!”


 - Luke & Cat Neumeyer

“TONIC revolutionized my business, I never wanted to send people to my site before, then Jeff & Jen re-mixed my online presence, and wow, THEY ARE GOOD. They got to the core of my brand and built a hand-crafted site around it. Wouldn't want to work with anyone else."


- Joel Allegretto

“The idea that someone could take a gallery of their 50 best images, pair it with one of these incredible designs and have a brand and virtual storefront that will start going to WORK for them and allow them to hit the ground running by the weekend is mind-blowing. It’s game-changing.”


- Mary Marantz

“TONIC not only gave me a gorgeous, sleek (easy to use!) design that elevates my brand, but also regularly introduces me to new cocktails I've yet to try. Win, win!”


 - Abby Grace

Welcome to

My Rewards

Become a member

Join our loyalty program to unlock exclusive perks and rewards.

Ways to earn

Powered by WPLoyalty

Ways to earn


Spend 10000, get 1 free product

1 point for each 10000 spent

Test campaign